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3.1 User Accounts & Permissions
3.1.1 Users
3.1.2 Groups
3.1.3 Permission
3.2 Media Manager
3.2.1 Create Library
3.2.2 Upload Graphics
3.3 Content Manager
3.3.1 Web site Navigation & Structure
3.3.2 Page Properties & Preview
3.3.3 Edit This Page
3.3.4 Publish Pages
3.4 Plug-In Management
3.4.1 Calendar
3.4.2 Sacred Text Search
3.4.3 Guestbook
All of the tools needed to create, publish and manage your Web site are available through a single management console. Logon on to the console at http://www.webmedley.net with your username and password. The navigation tree on the left side of the console gives you access to all available functions.
The WebMedley system utilizes a system of permissions based on users and groups. As a rule, permissions are controlled at the group level. For example, the initial account (created during setup) is an "admin" user who is by default part of the Administrators group. Anyone in this group has permission to create, delete, view and edit every page of the Web site. This group, also by default, has permission to create new users and groups, and set the permissions for each group.
If you are a member of the administrators group, you could create a group (e.g., Page Editors), and then give Page Editors group permission to view and edit a single Web site page (or a group of pages). You could also deny the Page Editors group permission to create new pages or delete existing pages. Any time you add a user to this group, he or she will automatically share in the group permissions.
Each of the functions involved in adding users, creating groups and assigning permissions is explained in more detail in the following sections.
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Before anyone can help you manage your Web site you must add them as a user.
1. Click on "Users and Groups". The menu will expand.
2. Click on "Users". The screen will show a list of current users and a link to "Add New User".
3. Click on "Add New User" and fill in the requested information. (All user names and passwords must be at least 3 characters long, no spaces.)
4. Click "Submit" to save the information.
The user has been created, but doesn't yet have the authorization to perform any functions on the site. The next step is to add the new user to a Group.
Although we're discussing new users, the procedure as detailed below may be used to change group membership for any user, either to join a group or leave a group.
1. Click on the User's name. A screen appears showing all the user information.
2. You may edit the user's password or email address if needed.
3. To set the appropriate group membership for this user, click the "Edit User's Groups" button.
4. A window pops up with two Group lists. The list on the left shows the Groups to which this User does not belong. The list on the right shows the Groups to which this User does belong.
5. Select a group name and use the "Join a Group" or "Leave a Group" buttons in the pop-up window.
6. To add a user to a group,
a. select the group name in the left hand window
b. click the "Join a Group" button
c. repeat for additional groups.
7. To remove a user from a group
a. select the group name in the right hand window
b. click the "Leave a Group" button
c. repeat for additional groups.
8. When the group membership for this user is the way you want it, click "Done"
9. Click "Update User" to save your changes.
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A "group" refers to one or more people who have the same level of permission.
To create a new group:
1. Click on "Users and Groups." The menu will expand.
2. Click on "Groups". You will see a listing of the existing groups and a link to "Add a New Group".
3. Click this link and provide a name and description for your new group.
4. Click "Submit" to save.
To edit an existing group:
1. Click on the group name in the listing.
2. To update the name or description
a. Make the changes as needed
b. Click "Update Group" to save the changes.
3. To update membership in the group
a. Click on "Edit Group's Users." A window pops up showing two user lists - Possible Users (not in the group) and Current Users (in the group).
b. Use the pop-up window to move Users in and out of the Group by clicking on the user's name, and selecting either "Add User" or "Remove User".
c. Click "Done" when you have completed your changes.
d. Finally, click "Update Group" to save.
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An administrator establishes the level of permission for the members of a group in relation to a specific page or group of pages.
Permissions include:
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View - to allow viewing but no changes
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Edit - to allow editing or updating of pages
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Create - to allow the creation of new sub-pages
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Delete - to allow deletion of sub-pages or the page itself
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Manage - to allow all of the above (no additional functions).  Web pages exist in a tree-like structure (see illustration to right). The home page is the trunk and all other pages branch off from it. A main branch from the home page -say, "Programs" - might in itself have many branches, one for each program. In some cases, the individual program pages might themselves have additional branches. This branching structure is important to the concept of permissions, because sub-pages (individual branches) are included in the permission to edit a page. Every page on the site is a sub-page of the home page. Anyone with permission to edit the home page therefore has permission to edit any page on the site. Permission to edit the Program page carries with it the permission to edit each individual program page, but not the home page and not the pages in other branches. (We say that permissions "cascade" from one page to any pages lower in the structure.) To set permissions (if you are an administrator): 1. Click on "Web Pages." The menu tree will expand. 2. Click on an individual page name to access the properties/layout view for that page.  3. Click the "Permissions" button at the bottom of the properties page. (Users who are not administrators will not see this button.)  4. A screen pops up with a list of groups and checkboxes for each available permission. 5. Select a group and click the desired permission checkboxes. 6. Click "Close" and then "Save this Page" to save your changes. You do not need to set permission to Publish, or to manage the Calendar and Guest Book; all groups have these permissions automatically. Users can access only the Media Libraries that they have created, not those created by other users.
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When you create your Web site, you will most likely want to add various "media." These may include graphical images or pictures (in gif or jpg format); downloadable files, such as Word documents (.doc), Excel spreadsheets (.xls), Acrobat files (.pdf) or PowerPoint presentations (.ppt); flash presentations (.swf); or streaming video clips (.rm, .asf, and other formats).
Any such files must be uploaded to a location on your computer (or disk), before they can be used on your Web site. WebMedley lets you create "Media Libraries" in which to upload and organize your media files.
Think of a Library in the same way that you think of the folders in the directory of your computer. If you're accustomed to organizing your documents and other files in a directory, you can use a similar kind of organization for your media files.
You might organize your libraries by theme, by date, by media type, or by some other organizing principle. Choose the kind of organization that will work best with your site.
When you have uploaded a file, you can use it on your Web site as many times as you want. In other words, you need upload it only once.
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To create a New Library:
1. Click on "Media Libraries." The menu tree will expand.
2. Click on the wheel-shaped icon labeled "Create Library"; a "New Library" label will appear below.
3. Click the "New Library" label.
4. Enter a name and brief description in the fields provided.
5. Click "Save".
6. The new library (now renamed) will appear in the menu tree.
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All files to be uploaded must be available on your computer (or local area network). Each file upload is a unique operation. You must repeat steps 2 through 8 below for each file you wish to load. To upload a file:
1. Click on "Media Libraries." The menu tree will expand.
2. Select the Library where you want to save the file. The Library Properties Page appears on the right, showing the name and description of the Library, and an alphabetical listing of the media files it contains.
3. Click on the "Create New Media" link at the top of this list.
4. Next enter the file name for your image or document in the "Media Name" field.
5. Enter a brief description of the file.
6. Click on the "Browse" button by the "Upload Media" field. A standard file window will open, allowing you to locate the file on your computer (hard drive, CD-ROM drive, network drive, or Floppy Disk drive).
7. Select the file and click "Open" (or double-click the file).
8. Click the "Save" button. Your file will be uploaded and you will receive a pop-up confirmation.
Depending on the type of file you have uploaded, an image, link, or icon will appear below the "Save" button. This shows how your uploaded files will appear on your Web pages.
· Document files will appear with the Document name as an underlined hypertext link. If you place this file on a Web page, visitors to your site will be able to click the link and download or view the file.
· Images will appear exactly as you loaded them You can manipulate the size of the image when you place it on a page.
· Flash or video files will appear as icons. If you place these files on a Web page, visitors to your site will be able to click the icon and play the video.
Note that using a Macromedia Flash presentation in your Web site may require additional license code to be inserted into your pages along with the Flash file itself. To enter the html code required to run your Flash presentation, click on the "Advanced" button and enter your code for this file. You should consult your Macromedia documentation for instructions on formatting Flash code.
The use of all such files on your pages is discussed in more detail in sections 5.2 and 6.
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Most of your activity in the WebMedley Management Console will take place in the Content Manager. This is where you will create, edit and delete the pages that make up your Web site. To access the Content Manager functions, click on "Web Pages" to expand the menu tree of existing Web pages.
As you add or remove pages from your site, you will impact the Navigation Structure of your site. When you first log on to the Management Console, you will see the default set of pages. The top level page is named either "Home" or is the same name as your organization. In either case, it is denoted with a folder icon. All of the other default or "main" pages are represented as sub-pages of the home page and are denoted with a file icon. Keep the idea of sub-pages in mind if you wish to add (create) new pages.
The structure of your Web pages works in a similar way to an outline. When you create a new page, the page that you are working in effectively becomes the "parent" page and will be denoted with the folder icon. For example, if you were to click on "Church Services" and create a new page "Sunday School", this new page will appear in your menu tree (and in the Web site navigation itself) as a subpage of "Church Services". This new page would be considered as "2 levels deep". If you wanted your new "Sunday School" page to appear as a link directly off your home page (a "main" page), then you should create this new page by clicking on the "Home" page first and then creating the new page. In this scenario, your new page would be "1 level deep".
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When you click on each of your Web pages in the Content Manager menu tree, you will have access to that individual page's properties and layout settings (the Properties/Layout View). The small preview shown on the Properties/Layout view is a preview of your layout choices only, and does not reflect the content on your page. You can change the Design, Title, Theme or Color set for your page, with these standard settings. When on the Home page (or a parent page), you can put a checkmark in "Cascade Changes" to update your sub-pages to reflect the changes made to these options. We strongly recommend that you maintain a consistent look throughout your Web site by using a consistent design template. You can also make changes to the "Advanced" section. The "Advanced" section contains two fields for custom Header and Media images, the Document Parent selection, the Web Page File Name, as well as Summary and Keyword Meta-tag fields.
Save This Page
If you make a change to any of these properties or layout settings, you should click "Save this Page" to set these changes. Note: "Save this Page" only applies to these layout/properties options, not the content on your Web page.
Create New Page
If you would like to create a new sub-page, click the "Create New Page" button. You will see the default properties for your new page. The Design, Theme and Color will by default be the same as the "parent" page - you may change these settings if you desire. You should provide a title for your new page and click on "Save This Page". Note: Your ability to create a new page may be restricted by the permissions your Web site administrator has set for your account.
Delete This Page
To remove a page from the entire Web site structure, click on "Delete This Page". The Web page will be removed from the Management Console and Web site structure. You should note that if this page has been "published", then you will need to re-publish your Web site to effectively remove this page from public viewing. Note: Your ability to delete a page may be restricted by the permissions your Web site administrator has set for your account.
Permissions
If you are member of the Administrators Group, then you will see a "Permissions" button on each Web page properties screen. Please refer to the User Accounts & Permissions (see 3.1) section of this User Manual for instructions on Permission settings.
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To add and edit the content for each page in your Web site, you will need to access that page's properties and click on "Edit This Page". This will launch a new browser window with the page in edit mode. Please refer to the Editor Toolbar (see 2.2) section of the Users Manual for content editing instructions. When you have completed your content changes, click "Save" on the toolbar and close the extra browser window. To make your changes visible to public users of your Web site, you will need to "Publish" your Web site. Note: Your ability to edit a page may be restricted by the permissions your Web site administrator has set for your account.
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To access the "Publish" function for your Web site, navigate to the Management Console's homepage. Click on "Home" in the upper right corner of the console. The console homepage contains the button "Publish". Simply click and wait for the page to be returned. (Your Web site is being transferred to a Web server as standard HTML files and images). To review your live site, click on your domain name link.
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The Webmedley system has three standard plug-in features - the Calendar, Search Sacred Text, and Guest Book. Additional plug-ins are available as an upgrade to your site - Message Board, Opt-in e-mail, or Chat.
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To add events to your Web site's Calendar, click on the "Calendar" folder in the Management Console. Then click on "Manage Calendar". Click on either "Add an Event" or "Add a Recurring Event". On the pop-up menu you will need to select a Start Date, Start Time, and End Date & Time (or click on "Open Ended" if you do not want to specify an ending time for the event). In the Message Box enter the event's information. The Recurring Event options enable you to also choose the repeating pattern for the event (once a week, every third Thursday, etc.). Click "Add" or "Submit" to add the event to the calendar. All users have access to the Manage Calendar area. Once an event has been added, the date of the event becomes highlighted on the calendar in yellow. The site needs to be published for this information to show on the live site, in the same way as the Web pages. Then visitors to the site will be able to click on highlighted dates to view event information.
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The Search Sacred Text plug-in requires no management. It provides a search of the texts through either a word search or a chapter/verse search on your Web site. The texts currently available on the Sacred Search are the New American Standard Bible, the King James Bible, and the Torah.
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The Guest Book feature in Webmedley offers site visitors the ability to submit comments/requests/etc. through an online form. There are fields for visitors to enter Name, E-mail Address, and a Message, as well as choose from options "Visitor", "Prayer Request", "Request a Contact", "New to the Area" and "Request Information" to categorize their guest book entry. There is also a checkbox for the visitor to allow their message to appear on the Web site if the Web master chooses to publish Guest Book entries.
The Manage Guest Book area in the Management Console enables users to view and delete all incoming Guest Book entries. There is a field for an E-mail Recipient, who receives a copy of all incoming Guest Book entries. The Auto Responder field is a place for the users to enter a message that is sent via email to any Guest Book visitor who submits their email address on the Guest Book form. Both E-mail Recipient and Auto Responder can be changed in the field, then saved by clicking "Update". Changes in the Manage Guest Book area do not require publishing of the Web site to take effect.
*Contact a Customer Support Representative at toll-free 1-800-434-8607 for more information about the following modules:
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